Workflow management rules are a set-of rules and processes that govern the process of completing a workflow. They define the steps that should be completed and when. This allows the process to take the most efficient path. When a business automates its most repetitive and predictable tasks by using an organized workflow, it lets employees focus on strategic projects.
Workflows can be found in a variety of formats to fit the needs of any project. A sequential workflow, for instance is one in which the next task can’t begin until the previous one is completed. This is typical in expense management workflows where reimbursement of employees requires receipts to be submitted and authorization for payment.
A state-machine workflow consists of a series of activities on a work product in a specified order, with each action shifting the work product into different states, like “being written” or “completed”. State-machine workflows can also have additional rules in place like if-this, then-that conditional logic – which can alter the workflow’s route.
Furthermore, parallel workflows contain multiple steps that can be completed simultaneously toward a final goal, like sending the sweater to a customer when the company confirms that it’s in stock. These steps can all be automated using an application for workflow.
It’s simple with the right workflow management software to create and manage structured process to improve efficiency, accountability, and productivity. By streamlining communication, and making sure that everyone in the team is aware of their responsibilities and roles and have a clear understanding of them, managers are able to eliminate the confusion that leads to deadlines and projects being missed.