Board meetings are an essential method of keeping your company on track and to establish a the strategy. However, they can get overloaded with lengthy reports and other routine tasks that don’t contribute to your company’s strategic direction.
If you want to ensure your board meetings are productive and efficient you must establish clear expectations regarding the purpose of the meeting and its agenda structure, as well as the decision-making process. In addition the use of a board management software such as Range can help streamline the process of establishing an agenda and coordinating with directors.
A clear agenda structure can help the meeting stay focused and on the right path. The executive and chair should collaborate in determining discussion topics. Include topics that are related to the board’s mission and vision as well as strategic goals. A software for managing boards can assist in creating an agenda for meetings of the board to ensure consistency throughout meetings and ensure that nothing gets lost or not covered.
To avoid wasting valuable time, limit the number reporting items on the agenda of your board and encourage officers and chairpersons to provide brief reports prior to the meeting to outline what everyone needs to know. This will allow the majority of the time for discussion and decision-making.
The meeting should begin by sharing an accomplishment story. This could be from a member of staff or from the board. This is a great opportunity to celebrate a recent achievement or remind people of the importance of their work and the responsibilities they have. Then, focus the rest of the time on future strategies and ways to get over any obstacles that might hinder progress.
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